Available Hours: 8am – 12am
Rotary Room
Rate: $47.50/hr (plus HST)
The Rotary Room is a large event space with a fireplace, deck, washrooms and kitchen with basic amenities (dishes, cutlery, glassware, coffee/tea urns). Note - This is not a prep kitchen. This room is available for meetings, potlucks, social gatherings and weddings up to 110 people. For seated events with tables the maximum capacity is 90 people.
Rental includes a projector/screen and wifi. The room can be set up with 6’ round tables or 6’ long rectangular tables; both including white table linens.
For larger events, including weddings, please fill out the Request to Book.
Available Upon Request (no charge)
- Flipcharts (must bring own markers)
- Presentation Boards
- Podiums
Rules & Regulations
1. Room rentals are for the designated room only and include the use of chairs, tables, and kitchen facilities. Renters are to provide all other required materials, be responsible for securing their own materials and removing them from the facility immediately following their function.
2. Rental is for the time noted on the contract and this INCLUDES the set-up time and take down/clean up time. If facility supervisors need to stay beyond their normal supervisory hours to clean up after your group, the renter will be invoiced for the additional time.
3. If alcohol is to be served, the renter must provide a copy of the license from the Department of Public Safety, and it must be displayed where the alcohol is being distributed. All rules and regulations from the department of Public Safety must be followed.
4. Renters are welcome to bring in their own food/potluck for the event or use any caterer of their choice.
5. Decorations are permitted. Absolutely no tacks or adhesive tape (scotch tape) is to be used on the walls; only low tack masking tape is permitted. If in doubt, please check with the facility supervisor. No decorations may be hung from the ceiling. Decorations must be removed by renter immediately following function.
6. The renter is liable for any and all damage to the facility and will be responsible for paying for damage caused during use of the facility.
7. Ensure that a group leader is present and responsible for the supervision of program participants and spectators at all times.
8. The City of Fredericton reserves the right to reject any application.
9. Absolutely no smoking or vaping inside the lodge. Smoking is not permitted in wooded areas or on any of the decks or patio.
10. No confetti in or around the building.
11. In accordance with City of Fredericton By-Law No. L8; no person shall use parklands, or any part thereof for the purpose of holding or carrying on a fair, carnival, bazaar and any other activity for profit or gain, except with the permission of the City Council.
Fees
12. Fees include set-up of tables and chairs according to floor plan provided.
13. Renters using the lodge on a continual basis must pay for the rental according to the terms and conditions on this contract agreement.
14. All one time rentals must be paid for at time of booking.
Cancellations
15. Rotary Room cancellations received with less than one month notice will incur a $100.00 fee. All other cancellations must be received a minimum of 7 days to receive a full refund.
16. In the event that inclement weather forces cancellation of an event, the refund will be in full.
Cleaning
17. After an event (unless the Custodial Fee is paid), users will be required to clean up the room by picking up their garbage and taking it to the front door, cleaning off tables, tidying up the room, sweeping the floors, cleaning kitchen and washing all dishes used.
18. Users will not be responsible for taking down tables, cleaning washrooms, or washing floors.
